About International Program

To widen the opportunity for internationalization, Polinema launches International Program in
some departments – Informatics Engineering, Accounting, Business Administration, Electronic
Engineering and Civil Engineering. These Departments offer Diploma 5 of International Program or
Bachelor degree. Polinema International Program aims at catering the needs of local students to be
internationally respected and giving the opportunity for foreign students to study at Polinema.
Today, there are vast opportunities for the world citizens to learn, as well as experience local
culture and traditions of Indonesia. This will widen students’ understanding and enhance their
social skills to be more adaptable when working in a multicultural society.

State Polytechnic of Malang (Polinema) is a vocational higher education institution specialized in
certain fields of knowledge. According to Article 15 of Law No. 20 Year 2003 on National Education
System, Vocational Education is a higher education that prepares students to have a job with a
certain maximum applied skills equivalent to a bachelor’s degree. Polytechnic education applies a
course package designed to prepare graduates to be ready for work. Therefore, the curriculum
must be in line to cater what the industry needs, covering both hard skills and soft skills.

Students’ hard skills are achieved through classroom process which consists of 40% theoretical and
60% practical content courses, delivered through 5 +1 Competency-Based Curriculum for the
Diploma III Program and 7 +1 for the Diploma IV Program. In order to achieve the learning goals,
Polinema has small-sized classes with a maximum number of 30 students per class.

To develop students’ soft skills, Polinema education is directed to build the characters of honesty,
leadership, discipline, teamwork, and ingenuity in working (smart work). The students’ characters
are always developed through problem solving practices. Moreover, discipline character is formed
through basic discipline education for new students, which are held at the orientation program.

In accordance to Government Regulation No. 60 of 1999, graduates of Diploma III earn an associate
degree, called Ahli Madya abbreviated as A.Md., while the graduates of Diploma IV obtain Bachelor
of Applied Science degree or Sarjana Sains Terapan, abbreviated as S.ST. The use of the graduate
degree in the abbreviated form is placed after the full name of the graduate.

Course package requires students to take all courses designed in a certain semester. The course
package has the following characteristics: 1) Students take all courses designed for a certain
semester and must pass on every semester according to the rules; 2) Students are required to pass
a course determined on the basis of academic achievement, classroom attendance, and compliance
for following the order; 3) The number of hours per week for each course is determined by the
classroom objective.

The uniqueness of Polinema International Program/IP Polinema

IP Polinema differs from the regular program for these following characteristics:

  1. It uses English as teaching and learning medium of instruction
  2. The curriculum resembles the regular program; however, the final project is written and examined in English
  3. The students of IP Polinema are those selected from high-achievers and have passed the English
    requirements, and interview test
  4. The students are required to participate in Overseas Academic Program (OAP)
  5. It builds international academic environment

Teaching and learning process regulation of IP Polinema

IP Polinema uses English as a medium of instruction in teaching and learning processes. The
academic culture and environment demand the students and lecturers to use English both inside
and outside the classroom.

The lecturers of IP Polinema are those who have the experience in overseas studies and living in
foreign countries. These lecturers are both eligible to teach content subject as well as to use English
as the medium of instruction.

All materials used in IP Polinema are in English. Examinations are also conducted in English.

The teaching method is focusing on student-centered learning in which students are doing active
learning. Some of the teaching approaches used are problem-based learning, project-based
learning, and blended learning which combines classroom learning with internet-based
independent learning activities.

Tuition Fees

Fees for local students

Tuition fee for local students is similar to that of the regular program. There is no additional charge
for each semester tuition. However, students are obliged to prepare self-funding for the Overseas
Internship Project (OIP) for at least two weeks in foreign countries. This requires the parents’
agreement to fill out the form of parents’ financial support agreement.

Fees for international students

Fees for international students are also equal to that of the regular program. International students
need to pay their tuition fee before starting the class.

  1. Fully funded: free tuition fee, living allowance (2.4 IDR million)
  2. Partly funded: only free tuition fee
  3. Private (no scholarship)

Regulation of Immigration

Types of Visa and Stay Permit

A. Stay Permit

Types of Visa for Staying in Indonesia:

  1. Diplomatic Visa
  2. Work Visa
  3. Tourist Visa
  4. Socio-Cultural Visa
  5. Limited Stay Visa

Generally, visa for international students to study in Indonesia is called the Limited Stay Visa
(VITAS), which is usually valid 6 months, 1 year, or two-year stay. Another option is to come to
Indonesia with a Socio-Cultural Visa, which permits two months of stay and it can be extended
every month up to four times, but the process can be tiresome.

B. Your VITAS and KITAS

Study Permit

Since your purpose to come to Indonesia is for studying, your VITAS application requires a study
permit from the Ministry of National Education of the Republic of Indonesia in order to issue visa
authorization from the Immigration Office in Indonesia. It takes quite long time to process, often up
to two or three months.

It is our responsibility as your host institution in Indonesia to help you get the study permit in
order to get your visa authorization of your entry to Indonesia. Please contact us to give you
assistance in this matter. We will be happy to forward all the information and the procedures to
you. The VITAS fee however is not covered by POLINEMA.

An international student who wishes to study at POLINEMA is required to come to Indonesia with
VITAS, which can then be converted to KITAS (Limited Stay Permit) upon your arrival to Indonesia.
With the visa authorization faxed to your address, you can apply for VITAS at the
Embassy/Consulate of the Republic of Indonesia in your country.

What you should do upon your arrival

When you come to Indonesia with a VITAS (6/12/24 month’s visa), you need to be aware of the
arrival stamp on your passport and white landing card (departure card). The stamp from the
Immigration Officer at your first port of arrival in Indonesia must write as follows: “Permitted to
enter and due to report at Immigration Office in [city] within 7 (seven) days from date hereof……..”

Afterward you should go to the Office of International Affairs at POLINEMA and complete the
following steps:

  1. Register at the Office of International Affairs;
  2. Ask for a Sponsor Letter from POLINEMA to be brought to the local immigration office to get a KITAS. The required documents for KITAS are as follows:
    • POLINEMA Sponsor Letter (including Warranty Statement Letter)
    • Copy of Curriculum Vitae
    • Copy of passport of the relevant pages
    • Copy of visa/VITAS
    • Copy of white landing card (departure card)
    • Copy of study permit from the Ministry of National Education
    • Copy of Visa Authorization
    • 6 photos of 3×4 cm and 6 photos of 2×3 cm
    • Completed immigration forms
  3. If you are a private student, you need to pay the tuition fee at ________;
    Account Name: _____
    Account Number: _____
    Bank Name: _______
    Swift Code: ______
  4. Go to your department and bring the copy of Registration Form and tuition fee payment receipt.
  5. Once you have reported yourself at the local immigration office (usually after two weeks, you
    will get a KITAS), you need to go to the sub district to report yourself as a temporary resident of
    Malang, commonly called SKPPS (Surat Keterangan Domisili /Letter of Temporary Resident), along
    with the following documents:

    • •your sponsor letter
    • •Copy of passport of the relevant pages, including the new stamp from immigration office
    • •Copy of visa
    • •Copy of white landing card
    • •Copy of KITAS (yellow card from immigration office)
    • •Copy of ‘Buku Mutasi’ (a blue book from immigration office)
    • •Copy of STM/SKLD from the police of your country (you should also bring the original one)
    • •Copy of study permit from the Ministry of National Education
    • •4 color background photos of 4×6 cm

Note:

We advise you to prepare 15 photos with a red background for each size (2x3cm, 3x4cm and
4x6cm)

Important! The process of getting your KITAS in Indonesia can take up to four weeks/one month.
During this time you will not have your passport and this makes you temporarily unable to go
abroad, open a bank account, or obtain a local driving license. Please remember to have a copy of
your passport with you at all times.

Once you have your KITAS and ‘Buku Mutasi’ (a little blue book used to register changes of
sponsor/location of associated office of immigration), it is your responsibility to keep them in a
very safe place along with your passport. If you are going to another city/town please always bring
your KITAS with you.

Remember, KITAS is very important. If it is lost or stolen, you should report immediately to the
nearby police station. If it is lost in Malang for example, you must report the loss to the nearest
Police station in Malang and get Surat Keterangan Kehilangan Barang (SKKB) or lost report. This
SKKB must be brought with you when you come to the Immigration Office in Malang to get a
replacement card. In this case, you will also need a letter from OIA POLINEMA as your sponsor.
Please report your loss also to the Office of International Affairs of POLINEMA to get the letter.

Important: As a foreign student in Indonesia with limited stay visa, your visa requires you to give
legally binding commitments as follows:

  • Being able to give evidence of adequate financial support;
  • Abide by all Indonesian laws and university regulations;
  • No use of illegal drugs;
  • No paid work in Indonesia;
  • It is prohibited for you to participate in political activities, protest, and public demonstrations;
  • Please give notification of any change of address.

Those who wish to stay in Indonesia for less than 4 months may obtain a Social and Cultural Visa
(VKSB) and must also come to the Office of International Affairs to report your arrival and be
registered by our office. Our staff will then explain how to extend your Social and Cultural Visa.
Please always keep a copy of your passport, 15 photos with a red background for each size (2×3 cm,
3×4 cm, and 4×6 cm), and other documents with you for your stay permit needs.

Note: Please contact our admission officers (Bu Ike and Bu Zenita) for further information about
your visa arrangements.